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How Companies Can Deal with Sharing Excel Spreadsheets with Many Users

by wpadmin in All Blog Posts, Excel Spreadsheets

Due to its accessibility and versatility for data entry and calculation applications, Excel is a ubiquitous tool, in use at businesses in virtually every industry. From start-ups to global multi-national corporations, Excel is used for business processes such as modeling, analytics, data aggregation, and configuration, pricing and quoting (“CPQ”).

As the needs of a business grow, however, challenges associated with the use of Excel also grow, particularly with version control, file integrity and access control. Without the proper tools and resources in place, these shared spreadsheet problems can bog down processes or even derail projects, while also potentially exposing critical intellectual property.

Understanding these issues allows businesses to develop solutions for multiple users that streamline and secure workflows while still taking full advantage of Excel.

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Drawbacks of Excel for Multiple Users

Since it is a powerful and highly flexible tool, Excel is relatively easily configured for an organization’s specific and custom requirements. However, when collaboration is part of the requirements, Excel quickly reminds us that it was not really designed to be, in fact, a collaborative tool. One of the top issues that organizations face is version control.

We have all probably experienced the confusion of which version of a spreadsheet is the current or correct one, and the more users who are updating, exchanging and aggregating, the greater the level of confusion and inefficiency. As revised versions stack up on users’ desktops, it becomes all too easy to lose track and end up working on or exchanging out-of-date spreadsheets, often with disastrous results.

Another collaboration drawback is proprietary data and intellectual property security. Because Excel spreadsheets are easily emailed or copied, it is nearly impossible to ensure access for only those users who actually need to be able to see and update the file.

Businesses need a solution that eliminates these shared spreadsheet problems while still enabling them to take advantage of their historical investment, familiarity, and Excel’s strengths – and without having to resort to developing expensive and time-consuming custom-coded applications.

Shared Spreadsheets for Multiple Users

EASA’s Solution Streamlines Shared Spreadsheets for Multiple Users

In order to eliminate the drawbacks of trying to support multiple users with Excel, organizations must implement a process that allows for version and access control without complicating the workflow. This is where EASA comes into play.

EASA not only removes obstacles for Excel users, it uniquely enables organizations to continue using their native Excel files, complete with any macros, VBA or high level formulas. This cannot be accomplished with solutions that “convert” or “translate” Excel files – a common approach to “web-enabling” Excel with solutions such as SharePoint, Google Docs, etc. With EASA you are able to safely and reliably share spreadsheets with multiple users at the enterprise level.

EASA’s solution ensures only the latest version of a spreadsheet is being used by your team so calculations and data are accurate. If you would like to learn more about how EASA deploys Excel at the enterprise level, take a look at How It Works  or schedule an online demonstration.

www.easasoftware.com

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